Grants Manager

Posted On: August 20, 2014

Media-Related Job

Media Organization: Cool Culture

Company Description

Founded in 1999, Cool Culture helps low-income families access and enjoy New York City’s cultural life in order to provide educational experiences for their children. Each year, Cool Culture partners with over 400 of the City’s Child Care, Head Start, Pre-Kindergarten and Title I Schools to give 50,000 underserved families free, unlimited admission to 90 participating museums, botanical gardens and zoos. We help early education programs to meet their goal of supporting families; cultural institutions to reach new and more diverse audiences – and most importantly, we enable children and families to experience and enjoy the rich educational programs available at the city’s cultural institutions.

Job Description

Cool Culture is seeking an experienced and proven Grants Manager who will identify, cultivate and raise funds from foundation, corporation and government sources. The position will involve coordination among development and program staff to gather information into varied proposal formats in a timely fashion to meet application and reporting deadlines. A successful candidate will bring a high level of competency, motivation and ability to learn quickly, and will act under strict deadlines to produce high quality work. The position is full time and reports to Director of Development.

Key Responsibilities

• Work in collaboration with Executive Director, and Cool Culture staff to identify organizational fundraising needs, assess assets, and develop a grants strategy to support long-term growth as outlined in strategic plan

• Draft, edit, research, proofread communications including letters of interest, proposals, and funder reports in a timely manner

• Work with program and finance staff to collect information prior to submission of proposals, budgets and reports

• Maintain calendar of grant deadlines and submissions, and track progress towards revenue goals

• Track current grants to assure compliance with reporting requirements, reporting deadlines, and priority updates

• Incorporate regular research for ongoing and future funding opportunities into weekly and monthly work plans

• Update database and tracking systems with pertinent information, correspondence and documents related to funders and prospects.

• Coordinate site visits with funders and prepare materials for funding meetings

• Learn and amass knowledge of the early childhood education, family engagement and arts and cultural fields


• Minimum 3 – 5 years successful grant writing experience in a nonprofit setting. Knowledge of youth, education and arts preferred
• Genuine interest in playing a critical role on a small and dynamic team
• Demonstrated ability to produce successful fundraising outcomes and meet fast-paced timelines
• Ability to juggle multiple tasks and reprioritize within a rapidly changing environment
• Self-starter, organized, disciplined and highly detail-oriented
• Excellent interpersonal skills and ability to work both individually and as part of a team
• Excellent oral and written communication skills
• Commitment to social justice and passion for Cool Culture’s mission
• Flexible personality with sense of humor strongly preferred.
• Bachelor’s degree required, Master’s degree a plus

To Apply

This position includes an excellent benefits package. To apply, please submit (1) resume, (2) development writing sample and (3) salary requirements, and (4) the answers to all five questions
listed below to: Candice Anderson, Executive Director,

1. Tell us about a time when you successfully managed grant fundraising. This means any situation where you responsible for grants management at a nonprofit organization. What was the outcome of your work? How much did you raise? 150 words max.

2. The Grants Manager position will entail a wide range of tasks, responsibilities, and working with multiple team members within Cool Culture, as well as externally. Your work will be absolutely critical to Cool Culture's success, and will have a substantial impact on the cultural exposure of thousands of families, as well as impacting Cool Culture's development towards being a sustainable organization. What makes this sort of role the right investment for you to make in your career at this time? 150 words max

3. Why are you excited about being Cool Culture's Grants Manager? Be specific, be honest, be blunt. 150 words max.

4. Does your track record include proposal writing and/or reporting on large federal grants (e.g., National Endowment of the Arts, Institute for Museum and Library Services, National Science Foundation)?

5. Have you directly managed a full-time staff member in the past? (This does not include
interns and/or volunteers)

Cool Culture is an Equal Opportunity Employer. Women and People of Color are strongly
encouraged to apply.

Absolutely NO phone calls; but please feel free to visit us on the web at