Administrative Assistant, Spectrum News

Posted On: October 8, 2015

Media-Related Job

Media Organization: Simons Foundation

Company Description

The Simons Foundation is a private foundation established in 1994 in New York City. With assets of approximately $2 billion and an annual grants and programs budget of $230 million, the foundation is dedicated to advancing the frontiers of research in mathematics and the basic sciences.
Simons Foundation programs in Mathematics & Physical Sciences support mathematics, theoretical computer science and theoretical physics, and the foundation’s Life Sciences programs have focused on research that promotes synergy between biology and mathematics.
The foundation is also committed to advancing autism research. Launched in 2005, the Simons Foundation Autism Research Initiative (SFARI) is a research campaign within the Simons Foundation's overall suite of programs whose mission is to improve the diagnosis and treatment of autism spectrum disorders by funding innovative research of the greatest quality and relevance.

Job Description

A professional Administrative Assistant who balances working in a true team environment with strong working relationships and business professionalism is the ideal candidate for this position. If you are motivated by contributing to the greater good, sustained by a personal goal of excellence and hold yourself to the highest standards of productivity and teamwork, you have attributes that would fit well in our unique environment.

This position is with Spectrum News, an online resource for news on autism research. We offer a highly professional environment coupled with an employee-friendly and family-oriented work atmosphere.

This position will support the Spectrum Web Team. The Administrative Assistant will support the Editor-in-Chief ofSpectrum as well as spend a portion of their time supporting a team of 7–8 members with a variety of administrative tasks.

General administrative support
Scheduling appointments and meetings
Tracking projects
Documenting minutes
Managing contracts and invoices
Making and coordinating travel arrangements
Tracking and managing expenses
Creating professional and organized documents utilizing Word, Excel and PowerPoint
Corresponding with team members and other direct contacts
Liaising with scientists and other significant professionals

Bachelor’s degree preferred

At least five years in a similar role
Experience working in the fields of medicine or science helpful, but not required
Experience with content management systems and HTML strongly preferred

Related Skills & Other Requirements
Strong computer skills, particularly with email, word processing and spreadsheets
Familiarity with Google Docs and DropBox
Sound judgment and discretion
Excellent interpersonal skills
Relaxed and friendly personality
Excellent verbal and written communication skills
Must be independent, proactive and able to anticipate needs based on commitments, calendar and workload
Strong administrative, coordination and organization skills with extreme attention to detail
Punctual and reliable

The Simons Foundation is an Equal Opportunity Employer, M/F/D/V.

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