Spring 2016 Undergraduate Internship, ACLUF, Communications Department, NY

Spring 2016 Undergraduate Internship Opportunity
AMERICAN CIVIL LIBERTIES UNION FOUNDATION
Communications Department, NY

The Communications Department of the American Civil Liberties Union Foundation’s national office in New York seeks applicants for an undergraduate Communications Internship beginning in September. A modest stipend is available for those students who do not receive outside funding and/or course credit. Arrangements can be made with educational institutions for work/study or course credit.

OVERVIEW

The ACLU Communications department is responsible for promoting the ACLU’s mission, its brand, and its programs through our website and social media. The Communications Internship offers the opportunity to learn about the breadth of the ACLU’s work and how the Communications Department supports the work through branding, public relations and communications stratagem, and producing content for the ACLU blog and website, multimedia and social media channels.

The Spring Undergraduate Internship requires a 10-week commitment and is typically part-time with a flexible weekly schedule. This Internship is open to all undergraduate students who have completed their first year of college. Duties will be assigned based on experience and interests.

ROLES AND RESPONSIBILITIES

Depending on experience and interest, Interns will gain experience in communications by working on any of the following:

Participating in creating strategies to communicate our work;
Drafting Facebook and Twitter posts for ACLU social media channels;
Drafting, editing, and publishing blog posts and website content;
Conducting research for various communications projects;
Preparing talking points, press materials, report materials, and other communications;
Conducting research into social media and digital campaign best practices;
Preparing media lists and monitoring reports;
Participating in strategy discussions and meetings.
DESIRED EXPERIENCE AND QUALIFICATIONS

A strong interest in working on nonprofit communications;
Communications related coursework or employment;
Experience posting to Facebook and Twitter;
Excellent communications skills;
Knowledge of HTML, Drupal content management system helpful but not necessary;
Experience with Adobe InDesign, Photoshop, Illustrator, or Final Cut Pro helpful but not necessary;
Ability to handle multiple projects and meet deadlines in a fast-paced working environment;
Commitment to civil liberties and to the work of ACLU.
HOW TO APPLY

Social Media Manager [COMM-42], ACLUF, Communications Department, NY

Career Opportunity
Social Media Manager [COMM-42]
American Civil Liberties Union Foundation
Communications Department, NY

OVERVIEW

The ACLU places great emphasis on the role of communications in framing the debate on its issues, building support, and increasing the impact of its work. The Communications Department is responsible for promoting the ACLU’s mission, its brand and its programs through the media, multi-faceted campaigns, digital and social media communications, publications and events.

The Communications Department is seeking a Social Media Manager to join its Online Engagement unit. The Social Media Manager leads development and execution of the ACLU’s social media strategy, positioning the ACLU as a thought leader on its social channels. The position is responsible for crafting campaign and promotion strategies, audience growth and engagement on social channels, and content planning, production, and posting. Reporting to the Director of Online Engagement, the Social Media Manager will work closely with staff within the Communications Department and across the organization to identify and achieve the ACLU’s social media goals.

ROLES AND RESPONSIBILITIES

Develop long-term vision, goals, strategies, and tactics for the ACLU’s social media presence.
Track and monitor the success of social media and online engagement initiatives towards achieving key goals.
Position the ACLU as a thought leader on core social media channels.
Craft and implement creative, multi-faceted social strategies for advocacy, public education, live events, and media campaigns.
Identify high-impact opportunities to increase the visibility of our advocacy, programmatic, and legislative work, and to generate email list and social media audience growth.
Cultivate relationships with social media influencers.
Guide and advise staff across the organization on effective and engaging opportunities to maximize visibility for ACLU’s work.
Launch the ACLU’s presence on new social platforms; monitor trends and emerging practices, and evaluate and recommend new platforms for adoption.
Monitor social media trends and emerging practices, evaluate and recommend new platforms, and develop the ACLU’s presence on selected platform.
Develop and lead trainings for staff and affiliates across the U.S. on developing their social media presence, best practices, advertising, and audience growth strategies.
Create and implement online advertising strategies, including social media advertising and advertising on other digital platforms.
Write and edit social content; maintain a publishing calendar, and post social media content to all channels.
Provide off-hour coverage, as part of a rotating schedule, for social media and web publishing.

EXPERIENCE AND QUALIFICATIONS

Bachelor’s degree and a minimum of seven years of related experience or an equivalent level of work experience is required.
Excellent verbal, writing and interpersonal communications skills; strong attention to detail, ability to write and deliver work product under deadlines, and commitment to high quality standards.
Demonstrated experience running successful social media campaigns.
Demonstrated experience developing social media strategy for an organization with a significant presence.
Experience planning, developing, and promoting social media content for issue-based, nonprofit, or political advocacy organizations; familiarity with a broad range of social media strategies.
Significant and demonstrated experience managing professional social media profiles on Facebook and Twitter. Experience launching an organization’s presence on emerging platforms.
Basic experience with HTML, CSS and Photoshop.
Ability to manage several complex projects simultaneously, often under tight deadlines.
Must be self-motivated, demonstrate grace under pressure and possess the ability to work well both independently as well as within a team.
Demonstrated commitment to the mission of the ACLU.

Communications Assistant [COMM-26], ACLUF, Communications Department, NY

CAREER OPPORTUNITY
Communications Assistant [COMM-26]
American Civil Liberties Union Foundation
Communications Department, NY

The Communications Department of the National Office in New York City is seeking a full-time Communications Assistant.

OVERVIEW

Under the supervision of the Deputy Director of Communications, the Communications Assistant is responsible for performing administrative duties for the Communications Department.

ROLES AND RESPONSIBILITIES

Provide administrative support to the department including the following:
Schedule meetings and conference calls, prepare relevant materials and handle meeting logistics.
Coordinate travel arrangements.
Assist with permission requests and work with legal department support staff to finalize the requests.
Maintain professional and user-friendly electronic and paper office filing systems.
Maintain and update departmental organizational chart and assist with updating the Communications section of the intranet.
Work with Affiliate Support and Advocacy (ASA) department on publications promotions, distribution of materials for conferences and other events. Handle mass mailings.
Collaborate as necessary with digital team, strategists, and other communications staff.
Work with IT, Human Resources, and Operations on set-up for new hires and consultants.
Pick up, sort and distribute mail, draft correspondence and other documents.
Conduct Internet and photo research.
Perform other duties as assigned.
EXPERIENCE AND QUALIFICATIONS

Bachelor’s Degree or 1-2 years of work experience preferred.
Must be a self-motivated, take initiative and possess excellent organizational and time- management skills.
Must possess the ability to maintain a high level of accuracy and attention to detail within a fast-paced environment.
Strong communication skills including excellent telephone manner; strong interpersonal skills.
Experience with scheduling meetings and appointments.
Excellent writing and proofreading skills.
Ability to work independently as well as within in a team while maintaining a high level of efficiency and professionalism.
Proficient in Microsoft Office Suite (e.g. Outlook, Word, Excel), Convio and have experience with Internet research.
Demonstrated commitment to the mission of the ACLU.
COMPENSATION

Salary for this position $45,986. Excellent benefits package provided.

Administrative Assistant, Spectrum News

A professional Administrative Assistant who balances working in a true team environment with strong working relationships and business professionalism is the ideal candidate for this position. If you are motivated by contributing to the greater good, sustained by a personal goal of excellence and hold yourself to the highest standards of productivity and teamwork, you have attributes that would fit well in our unique environment.

This position is with Spectrum News, an online resource for news on autism research. We offer a highly professional environment coupled with an employee-friendly and family-oriented work atmosphere.

This position will support the Spectrum Web Team. The Administrative Assistant will support the Editor-in-Chief ofSpectrum as well as spend a portion of their time supporting a team of 7–8 members with a variety of administrative tasks.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES
General administrative support
Scheduling appointments and meetings
Tracking projects
Documenting minutes
Managing contracts and invoices
Making and coordinating travel arrangements
Tracking and managing expenses
Creating professional and organized documents utilizing Word, Excel and PowerPoint
Corresponding with team members and other direct contacts
Liaising with scientists and other significant professionals

MINIMUM QUALIFICATIONS
Education
Bachelor’s degree preferred

Experience
At least five years in a similar role
Experience working in the fields of medicine or science helpful, but not required
Experience with content management systems and HTML strongly preferred

Related Skills & Other Requirements
Strong computer skills, particularly with email, word processing and spreadsheets
Familiarity with Google Docs and DropBox
Sound judgment and discretion
Excellent interpersonal skills
Relaxed and friendly personality
Excellent verbal and written communication skills
Must be independent, proactive and able to anticipate needs based on commitments, calendar and workload
Strong administrative, coordination and organization skills with extreme attention to detail
Punctual and reliable

The Simons Foundation is an Equal Opportunity Employer, M/F/D/V.

Communications Analyst - Consultant

The Office of School Support and Supervision (OSSS) is part of the NYCDOE Division of the Senior Deputy Chancellor and School Support. OSSS supports all NYCDOE field staff (superintendents and Borough Field Support Center (BFSC) staff) in order to support instruction and student achievement, engage families, and help implement citywide initiatives to more than 1,600 New York City public schools.

As a member of the OSSS School Workflow Management (SWM) team, the communications analyst will play a critical role in streamlining Central asks of superintendent teams, BFSC teams, and principals. The School Workflow Management team carries out this work by ensuring that principals and field staff receive high-quality, actionable, and reliable information via the Chancellor’s publications: Principals’ Weekly and Field Support for Schools.

Principal Duties and Responsibilities:

Copy Editing (50% time)
 Edit communications in both Field Support for Schools and Principals’ Weekly, the Chancellor’s weekly publications that communicate NYCDOE policies and other information to all field staff and principals.
 Work with NYCDOE Central office teams to develop communications plans in order to deliver timely, clear, and concise communications to superintendents, Borough Field Support Center staff, and schools through the weekly publications.
 Provide copy editing support to Central office staff on additional publications to schools, including guidance and policy documents.

Quantitative Analysis (30% time)
 Conduct research on how subscribers and submitters use the weekly publications and use responses to inform decisions.
 Collect, and analyze data regarding the volume, content, submitters, and recurrences of policy announcements.
 Write reports based on analytical results to inform the team’s publication process.

Online Publishing (20% time)
 Provide technical support for the publications, including posting and updating hyperlinks, prioritizing announcements, managing the Table of Contents in the weekly communications, and other related tasks.
 Help the team develop and implement an improved online publishing system for the weekly communications.

Qualifications:
 Excellent written and verbal communication skills and a strong interest in public education, communications, public policy, political science, operations, or a related field.
 Proficiency in online publishing, including experience with content management systems, website design and maintenance, and internet security is preferred.
 Microsoft Office platforms, particularly Word and Excel.
 Proficiency in quantitative analysis, including working knowledge of data analysis, table management and graph development in Excel.